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Important National Conference Information for our Corporate Partners & Exhibitors

Updated: Feb 7

We look forward to welcoming you to the NSWOCC 43rd National Conference at the Hyatt Regency in Calgary, Alberta, from May 1-5, 2024. The theme, “Rising to the Challenge,” underscores our commitment to advancing specialized care in wound, ostomy, and continence care.

 

This conference brings together professionals dedicated to enhancing patient care, such as NSWOCs, SWANs, physicians, RNs, NPs, RPNs, and other allied healthcare professionals. With a special focus on primary care physicians and nurses with a dermatology interest, the event aims to foster collaboration and learning across diverse healthcare domains. Your support is crucial in making this educational gathering possible, and we want to express our gratitude for your commitment to NSWOCC and the continuous education of our members and healthcare professionals interested in wound, ostomy, and continence care.

 

Please find essential information below on registering representatives, accessing the conference app, updates on the exhibit hall floorplan and ordering site, networking opportunities, and more!

 

Important Information about the Exhibit Hall & Ordering Guide

Corporate Partnership Guide

If at any time you would like to access the full table of benefits and description of those benefits for your partnership level, you can access the guide online at https://www.nswoccconference.com/partners

 

Floorplan & Booths

We’re eagerly awaiting the floorplan from our exhibition company. Once received, we will first contact our Honoured Corporate Partners to provide them with the first opportunity to select their preferred double booth space. It will then open up to Corporate Partners to select their double booth space, followed by Corporate Supporters with a single booth space, then Exhibitors, who also have a single booth space. 

 

Each 8’x10’ booth includes:

  • 8’ high drape back wall

  • 4’ high drape side wings

  • 1 – 2’ x 6’ covered & skirted display table

  • 2 upholstered side chairs

 

We will also receive the custom booth ordering guide from the exhibition company well before the next NSWOCC Industry Advisory Council (NIAC) meeting on February 22nd. We will circulate as soon as it’s available.

 

Important Dates

Exhibitor Move in time & date:

Wednesday May 1, 2024 – 7pm-onwards

Thursday May 2, 2024 – 7am – 1030am

 

Show Hours: 

Thursday, May 2, 2024:

1045-1215: Grand Opening of the Exhibit Hall

1530-1630: Exhibit Hall

 

Friday, May 3, 2024:

1000-1100: Exhibit Hall

1530-1630: Exhibit Hall

 

Saturday, May 4, 2024:

1100-1200: Exhibit Hall

1500-1615: Exhibit Hall

 

Move Out Time & Date:

Saturday May 4, 2024 – 4:15pm-onwards

 

Conference App & Complimentary Registrations

As we get closer to the National Conference, we encourage you to begin setting up your exhibitor listing on our conference app. We are using an app called Pheedloop, which is directly integrated with our registration system as well as our Lead Retrieval/Badge Scanner. 

 

To start this process, please email office@nswoc.ca with the following information:

Primary Contact/Manager:

Secondary Contact/Manager: 

 

Once we receive these contacts, we will send an email directly from the app to you to log into your exhibitor portal along with the directions to register your complimentary registrants. 

 

A reminder that badge scanning is automatically included for Honoured Corporate Partners and Corporate Partners. Corporate Supporters and Exhibitors may purchase badge scanning via the app for $250. You may submit a request for badge scanning by emailing office@nswoc.ca and we will include it in the invoice for your partnership/exhibitor level. 

 

Call for Abstracts

Industry posters are welcome! If you are submitting a poster, all posters with a company logo, or whose author(s) work for industry will be counted as an Industry poster. For more information about submitting an abstract, please visit: https://www.nswoccconference.com/abstracts

 

Networking at the National Conference

NSWOCC Country and Western Sing, Stomp, and Honky-Tonk!

Friday, May 3, 2024 from 6:30pm-9:30pm 

Join us for an exhilarating evening at the NSWOCC 43rd National Conference Networking Event on Friday, May 3, 2024, from 6:30 pm to 9:30 pm. The evening kicks off with a lively open networking period at a saloon-inspired Venue at the Hyatt Regency Calgary Hotel called the Thompson Social Hub where we hope you'll be dressed to impress in your best western/country themed attire! Our Conference Planning Committee Members and Board of Directors will be there to greet you.


The casual event will provide the perfect setting for networking, casual conversations, or team collaboration in preparation for the exciting competition ahead.

 

Get ready for a unique showdown as pre-formed teams of NSWOCs, SWANs, and other healthcare professionals, captained by industry members, showcase their creativity in the competition. Teams will incorporate crowd engagement elements into their performances, with judges providing scores and the audience choosing a People’s Choice Award on the Conference app. After the competition, the night concludes with a lively line dance session to favourite Country and Western hits, bringing the entire audience together for a fun and dynamic experience.

 

Don't miss this opportunity to connect, compete, and celebrate with colleagues at the NSWOCC 43rd National Conference Networking Event. Learn more below, or visit https://www.nswoccconference.com/ for full details.

 

How it works

Each team is captained by an Industry Member and joined by participants attending the conference. 

  • Teams are led by Industry Members and include conference participants.

  • To create a team, use the submission form at https://www.nswoccconference.com/networking-event#create-a-team.

  • Participants join teams at https://www.nswoccconference.com/networking-event#join.

  • Industry teams must submit a country and western song before the National Conference.

  • Ideally, we aim for 6-8 teams up to a max of 25 members each.

  • When a participant joins a team, NSWOCC shares their contact info with the Industry Member captain. That captain will contact the new participant to welcome them to the team.

  • Team members, along with the captain, coordinate their performance.

 

 

Additional Opportunities for Honoured Corporate Partners

Phone Charging Stations

New this year, we are excited to introduce branded cocktail tables doubling as phone charging stations strategically placed around high-traffic areas such as the registration zone, outside exhibit hall, and near plenary room spaces. The cost per station is $500. If you would like to sponsor a phone charging station, please email office@nswoc.ca. We will provide the specs for the graphics.



Posters, Products and Punch



Information for Educational Session Sponsors

Thank you to all companies who have confirmed a sponsored session for the National Conference, whether it was for a Power Breakfast, Power Lunch, or NIAC Industry & Science Day sponsored session.


URGENT: NSWOC Advance Centrefold Ad Preliminary Program

Our team is diligently working on finalizing the NSWOC Advance program ad which is due ASAP and we would be delighted to update the session title or incorporate your speakers if those details are already available. Please email office@nswoc.ca with your sponsored session details if they are available and I can make that revision. If you do not have this information available, the session will simply read, “Presented by [company name]”. 

 

You can view the preliminary program at https://www.nswoccconference.com/educational-program 

Promotional Emails

 

As always, if you have any questions or concerns, please do not hesitate to reach out to Troy Curtis at tcurtis@nswoc.ca or office@nswoc.ca!

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